The Difference Between A Wedding Planner , Wedding Stylist and Wedding Coordinator

Wedding planning and wedding styling are two key fundamentals parts to a wedding but they play and contribute different elements to a wedding. Even though wedding planning includes planning the wedding design and theme, it does not include conceptualising the finer details and visual aesthetics (appreciation on what you see) that wedding styling entail.

A wedding planner’s responsibilities are to manage and deal with the overall wedding project while keeping in mind the wedding budget given. Their responsibilities could include planning or suggesting possible wedding ideas for clients, managing the wedding budget, scheduling logistics, and recommending a list of preferred vendors, vendor liaison and many more tasks. A wedding planner’s duties and responsibilities are never ending as they are in charge of the making sure everything to do with the wedding is sorted and runs smoothly on the wedding day (a good planner is worth their weight in gold!!)

A wedding planner works closely with the bride and groom and oversees the entire wedding process from the start to the end.

Wedding 101

Wedding styling contributes to the aesthetics experience of a wedding. This can encompass anything that has to do with the overall appearance of a wedding, from choosing the colours of the decorations and assisting in selecting bridal party looks, to helping find the perfect back drops for ceremonies and photographs.

What a wedding stylist does depends very much on what the bride and groom want. While there are many couples who have a clear idea about what look they are trying to achieve for their wedding, there are many more who either don’t have the faintest idea, or would prefer to hand the reins over to a trusted professional.

As you can see, both wedding planning and wedding styling play major roles when it comes to planning a wedding but they work on different levels. To sum it up, both wedding planning and wedding styling works simultaneously in creating a memorable wedding.  A memorable wedding to us is a wedding that runs smoothly logistical wise yet it also is aesthetically pleasing to the eye.  

#YEPtip: Keep in mind that when making your decision that you need to be able to connect with your wedding stylist and planner. So don’t be afraid to ask questions and share your desires and opinions. It’s the only way they will really get to know who you are and achieve the style you’re wanting.

Wedding stylists/ designers contributes to the aesthetics experience of a wedding

Wedding 101

Differences between a wedding planner and a wedding coordinator

As mentioned in the answer above about wedding planning versus wedding styling, a wedding planner works closely with the bride and groom and oversees the entire wedding process from the start to the end. Think of your wedding planner as your new best friend when it comes to planning your wedding - a wedding planner is the person you look for after you get engaged and after you figure out a general budget. Once you hire a wedding planner, you give them a very broad (or very detailed) vision of your wedding and they can then help you pick out everything from a wedding venue to wedding florists, caterer, furniture rentals, invitations, and more as most wedding planners already have a black book of the best vendors to call as needed.

Hiring a wedding planner does not mean you are not involved in planning your own wedding as depending on your time and budget constraints, you can be as involved as you want to be.

A wedding coordinator works on a much shorter time frame than a wedding planner so they typically do not get involved in the earlier planning phases, source vendors or keep track of your wedding budget.

Wedding planning on average can take between 6 - 10 months to plan, so if you already super busy and do not have time to dedicate to planning a wedding, your wedding planner can takeover for you (while keeping you updated during progress updates). On the flipside, if you have time for certain aspects of it (ie like wedding dress shopping) but not others (ie finding a band, venue or florists), your wedding planner can work with you as much or as little as you want. Wedding planners can help you not only negotiate vendors’ contracts, create detailed timelines and budget but will also keep you on top of your wedding budget.

A wedding coordinator on the other hand is also referred to as a day-of coordinator. They are engaged 4 - 6 weeks before your wedding date to help out with last minute wedding admin (ie creating itineraries for vendors and the bridal party) as well as be the go-to person on your wedding day for any wedding vendors’ queries. A wedding coordinator’s role is mainly behind the scenes in making sure that your wedding day goes as smoothly as possible so you won’t have to worry about anything. A wedding coordinator works on a much shorter time frame than a wedding planner so they typically do not get involved in the earlier planning phases, source vendors or keep track of your wedding budget.

Wedding 101

Why should you hire a wedding planner?

One of the main reasons people hire wedding planners is because they possess the skills, information and contacts needed to plan a wedding. Planning and organising a wedding can be very stressful as you will have to find the right venue that fits all your requirement such as number of guests, type of food served, location for ceremony and reception as well as manage expectations from both sides of the families.  It's not only time consuming but it can be overwhelming if you are not familiar with who the good and reliable vendors are. A wedding planner’s job is to relieve you of that stress thereby allowing you to enjoy your planning process. A good wedding planner will have the experience of working with various vendors’ in the past so they will have a black book of vendors contacts and will know who to contact on your behalf to match your wedding vision and budget. This way, you will be assured of having quality vendors at your weddings and have the peace of mind knowing that all your vendors will know what to do to ensure that your wedding day turns into a memorable one.  

Another reason why you should hire a wedding planner is because it is time efficient and will allow you to focus on other aspects of your life. On average, a wedding takes 10 months to plan, which is around 7300 hours. That time does not include everyday life, work and anything else that may be time consuming in your world. In order to ensure that your wedding plans are moving forward, you will have to take time out of your day to plan, research, source, manage the relationships with vendors’. Wedding planners are here to take that burden of your hand and effectively and efficiently plan your wedding for you. Instead of you having to meet with 10 different wedding vendors, hiring a wedding planner means you meet with just one vendor - your wedding planner. You brief your planner on your wedding vision, budget and ideas and it’s their job to ensure that it happens accordingly.

Do let us know down in the comments below whether this post is useful.

Thanks for reading.